When you are on holiday or out on office on business, you can automatically let people know you won’t be checking or responding to emails during that time by setting up an email auto reply on your Mac at home.
Despite the fact that Apple Mail for Mac isn’t packed with a built-in feature for out of office replies, you can set up an auto reply rule in Mail. This tutorial will show you how to do that.
Steps to set up Out of Office reply in Apple Mail for Mac
Step 1: First and foremost, you will need to fire up Apple Mail on your Mac.
Step 2: Next, click Mail in the menu bar, and then choose Preferences…
Step 3: Once you are on the Preferences dialog box, choose Rules from the toolbar.
Step 4: Click the Add Rule button on the right side.
Step 5: You are now asked to create a unique Rule name and add it in the Description box.
Step 6: Choose Any in the next dropdown, and then click Account in the dropdown below that.
Step 7: Choose the account from which you wish to send automatic replies from the dropdown to the right.
Step 8: Choose Reply to Message under Perform the following actions.
Step 9: Click Reply message text button.
Step 10: You now need to type the message in the box that you wish to send out as an automatic reply to incoming email messages.
Step 11: Once you are finished, click OK.
Step 12: On the Rules dialog box, click OK to close it.
Step 13: You will then get a prompt asking if you would like to apply your rules to messages in selected mailboxes, just click Don’t Apply. If you click Apply, your Mail app will send the auto reply to all messages already in your inbox.
If you want to turn off your auto reply, just navigate to Mail > Preferences > Rules again and uncheck the Auto-reply rule you created earlier.
That’s all there is to it. Got any questions about setting up Out of Office reply in Apple Mail for Mac? Let us know in the comments below.
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